What information is searchable using Procore Search?

Background

There are two ways to search for items in Procore:

  • Procore Search. Search for items across a project from any tool by clicking into the Search icon-search.png bar in the Procore header.

  • Tool-based Search. Search for items within a single tool, in a single project.

Procore Search provides a single, consistent search experience across tools in a project. Instead of needing to search separately within each tool, you can search for items across an entire project to quickly locate the information you need. Searchable items and filter options vary depending on whether you use Procore Search, or tool-based search.

Answer

The tables below outlines fields and information that is searchable when using Procore Search.

Select a tool to view the information that is searchable:

  • Bidding

  • Change Events

  • Change Orders

  • Commitments

  • Coordination Issues

  • Correspondence

  • Crews

  • Daily Log

  • Direct Costs

  • Directory

  • Documents

  • Drawings

  • Emails

  • Equipment

  • Forms

  • Incidents

  • Inspections

  • Instructions

  • Invoicing

  • Meetings

  • Observations

  • Photos

  • Prime Contracts

  • Punch List

  • Reports

  • RFIs

  • Schedule

  • Specifications

  • Submittals

  • Tasks

  • T&M Tickets

  • Timesheets

  • Transmittals

Bidding

Searchable Fields

Typeahead Match

  • Title of package

  • Number

  • Primary Bidding Contact

  • Project Description

  • Bidding Instructions

  • Bid Submission Confirmation Message

  • Title of package

Change Events

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Description

  • Number

  • Title

Change Orders

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Description

  • Number

  • Title

Commitments

Commitments: Subcontracts

Searchable Fields/Information

Typeahead Match

  • Number

  • Title

  • Contract Company

  • Description

  • Inclusions

  • Exclusions

  • Number

  • Title

Commitments: Purchase Orders

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Contract Company

  • Description

  • Bill To

  • Ship To

  • Ship Via

  • Payment Terms

  • Number

  • Title

Coordination Issues

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Description

  • Number

  • Title

Correspondence

Searchable Fields

Typeahead Match

  • Status

  • Subject

  • Number Prefix

  • Activity Feed Responses

  • Trade

  • Location

  • Description

  • Correspondence Type

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Number Prefix

  • Subject

Crews

Searchable Fields

Typeahead Match

  • Crew Name

  • Crew Lead Name

  • Crew Member Names

  • Crew Name

Daily Log

Daily Log: Manpower, Notes, Equipment, Visitors, Phone Calls, Productivity, Dumpster, Scheduled Work, Delays, Daily Construction Report

Searchable Fields

Typeahead Match

  • Comments

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • No typeahead matches at this time.

Daily Log: Inspections

Searchable Fields

Typeahead Match

  • Inspection Type

  • Inspecting Entity

  • Inspector Name

  • Area

  • Comments

  • No typeahead matches at this time.

Daily Log: Deliveries

Searchable Fields

Typeahead Match

  • Delivery From

  • Tracking Number

  • Contents

  • Comments

  • No typeahead matches at this time.

Daily Log: Safety Violations

Searchable Fields

Typeahead Match

  • Subject

  • Safety Notice

  • Issued To

  • Comments

  • No typeahead matches at this time.

Daily Log: Accidents

Searchable Fields

Typeahead Match

  • Party Involved

  • Company Involved

  • Comments

  • No typeahead matches at this time.

Daily Log Section: Quantities

Searchable Fields

Typeahead Match

  • Units

  • Comments

  • No typeahead matches at this time.

Daily Log: Waste

Searchable Fields

Typeahead Match

  • Material

  • Method of Disposal

  • Disposal Location

  • Comments

  • No typeahead matches at this time.

Daily Log: Plan Revisions

Searchable Fields

Typeahead Match

  • Plan

  • Revision

  • Title

  • Category

  • Comments

  • No typeahead matches at this time.

Direct Costs

Searchable Fields/Information

Typeahead Match

  • Vendor

  • Vendor

Directory

Directory: Users

Searchable Fields

Typeahead Match

  • Name

  • Title

  • Company Name

  • Job Title

  • Email

  • City

  • ZIP

  • Business Phone

  • Mobile Phone

  • Company Origin Code

  • Trade Name

  • Business Register Identifier

  • Company Business Phone

  • Notes

  • First Name

  • Last Name

Directory: Companies

Searchable Fields

Typeahead Match

  • Company Name

  • City

  • ZIP

  • State Code

  • Country Code

  • Email

  • Business Phone

  • Origin Code

  • Abbreviated Name

  • Business Register Identifier

  • Trade

  • Notes

  • Company Name

Documents

Searchable Fields/Information

Typeahead Match

  • Document Name

  • Path

  • Description

  • Tags

  • Text within documents

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Document Name

Drawings

Searchable Fields/Information

Typeahead Match

  • Drawings Number

  • Drawing Title

  • Drawing Discipline

  • Drawing Set

  • Drawing Area

  • Text on drawings

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Drawing Title

Emails

Searchable Fields/Information

Typeahead Match

  • Subject

  • Emails (To, From, BCC)

  • Names (To, From, BCC)

  • Attachment file names

  • Response emails

  • Body of email

  • Body of responses

  • Subject

Equipment

Searchable Fields

Typeahead Match

  • Name

  • Serial Number

  • Identification Number

  • Managed Equipment Induction Number

  • Name

Forms

Searchable Fields

Typeahead Match

  • Name

  • Template

  • Description

  • Created By

  • Name

Incidents

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Number

  • Title

Inspections

Searchable Fields

Typeahead Match

  • Name

  • Status

  • Description

  • Location

  • Type

  • Inspectors

  • Trade

  • Responsible Contractor

  • Point of Contact

  • Spec Section Number

  • Spec Section Description

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Number

  • Name

Instructions

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Instruction From

  • Attention

  • Trade

  • Status

  • Description

  • Number

  • Title

Invoicing

Searchable Fields

Typeahead Match

  • Invoice #

  • Commitment number (Subcontractor Invoice)

  • Comment (Subcontractor Invoice)

  • Number

  • Contract Vendor Name

  • Contract Architect (Owner Invoice)

  • Invoice #

Meetings

Searchable Fields

Typeahead Match

  • Meeting Name

  • Location

  • Minutes

  • Overview

  • Conclusion

  • Topic

  • Title

  • Topic Description

  • Topic Status

  • Topic Minutes

  • Meeting Name

Observations

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Type

  • Assignee Company

  • Assignee Name

  • Description

  • Location

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Number

  • Title

Photos

individual Photos

Searchable Fields/Information

Typeahead Match

  • Description

  • File Name

  • Comments

  • Tags

  • Trades

  • Location

  • Smart Search photo categories

  • Exposure Date

Photos: Albums

Searchable Fields

Typeahead Match

  • Album Name

  • Album Name

Prime Contracts

Searchable Fields/Information

Typeahead Match

  • Contract #

  • Title

  • Owner/Client

  • Contractor

  • Architect/Engineer

  • Description

  • Inclusions

  • Exclusions

  • Contract #

  • Title

Punch List

Searchable Fields/Information

Typeahead Match

  • Title

  • Number

  • Reference

  • Description

  • Type

  • Assignment Companies

  • Assignment Names

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Title

  • Number

Reports

Searchable Fields

Typeahead Match

  • Report Name

  • Description

  • Report Name

RFIs

Searchable Fields

Typeahead Match

  • Number

  • Subject

  • Question

  • Answers

  • Number

  • Subject

Schedule

Searchable Fields

Typeahead Match

Uploaded Schedule:

  • Activity Name

  • Activity ID

Calendar Item (created in Procore):

  • Title

  • Description

  • Assign To

Uploaded Schedule:

  • Activity Name

Calendar Item (created in Procore):

  • Title

Specifications

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Text within specifications

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Number

  • Title

Submittals

Searchable Fields

Typeahead Match

  • Number

  • Title

  • Package Title

  • Package Number

  • Spec Section Description

  • Description

  • Custom fields: Plain Text, Rich Text, and Number field types.

  • Number

  • Title

Tasks

Searchable Fields

Typeahead Match

  • Title

  • Number

  • Description

  • Assignee

  • Number

  • Title

T&M Tickets

Searchable Fields

Typeahead Match

  • Ticket #

  • Description of Work

  • Location

  • Reference #

  • Ordered By

  • Company Signee

  • Customer Signee

  • Number

  • Description of Work

Timesheets

Searchable Fields

Typeahead Match

  • Comments

Transmittals

Searchable Fields

Typeahead Match

  • Number

  • Subject

  • Notes

  • Number

  • Subject