When do the download links in emails sent from Procore expire?
Background
Procore provides you with a variety of ways to send project-related items (for example, contracts, inspections, submittals, and so on) to other Procore project users:
The Project Level Emails Tool
The Project level Emails tool lets email project-related items to Procore users that have been added to the Project Directory.Specific Project Tools in Procore
In numerous Project level tools, you can also send project-related items Procore users who have been added to the Project Directory.
When sending items to project users by email, the body of the email message typically contains one or more hyperlinks that recipients can use to download information from Procore.
Answer
Use the table below to find tutorials and automatic expire information about the related download links. After a download link expires, it can no longer be used to download an item.
Project Tool Name | Item & Tutorials | Notes | 1 Week | 2 Weeks | 30 Days | > 1 year | |
|---|---|---|---|---|---|---|---|
Bidding | Bid Documents. See Download Bid Documents. | Link expires one (1) day after a bid's due date. |
| ||||
Change Events | Change Events. See Email Change Events. |
| |||||
Request for Quotes. See Assign and Send an RFQ to a Collaborator |
| ||||||
Change Orders | Potential Change Orders. See Forward a Change Order to a Project User by Email. |
| |||||
Change Order Requests. See Forward a Change Order to a Project User by Email. |
| ||||||
Change Order Packages. See Forward a Change Order to a Project User by Email. |
| ||||||
Client Contracts 1 | Clients Contracts. See Email a Client Contract. |
| |||||
Potential Change Orders. See Email a Potential Change Order for a Client Contract |
| ||||||
Change Order Packages. See Forward a Change Order to a Project User by Email. |
| ||||||
GC/Client Invoices. See Email a GC/Client Invoice from the Client Contracts Tool. |
| ||||||
Commitments | Purchase Orders & Subcontracts. See Email a Purchase Order or Subcontract. |
| |||||
Potential Change Orders. See Forward a Change Order to a Project User by Email. |
| ||||||
Change Order Requests. See Forward a Change Order to a Project User by Email. |
| ||||||
Change Order Packages. See Forward a Change Order to a Project User by Email. |
| ||||||
Daily Log | All logs from a day's Daily Log from the item's view page. See Email a Daily Log. |
| |||||
Documents | A single file from its view page. See Email Files and Folders from the Project Level Documents Tool. | Single file: > 1 year |
| ||||
A single folder from its view page. See Email Files and Folders from the Project Level Documents Tool. | Folder: expires in 30 days |
| |||||
Drawings | A single drawing from the list page and log page. See Email Drawings. | Single drawing from the view page: 1 week |
| ||||
A single drawing with markups or multiple drawings from the list page. See Email Drawings. | A single drawing with markups or multiple drawings from the list page: 2 weeks |
|
| ||||
Emails | One or more of the listed related items. See Forward an Email Using the Emails Tool. | ||||||
Funding 2 | Fundings. See Email a Funding. |
| |||||
Potential Changes Orders. See Email a Potential Change Order for a Funding. |
| ||||||
Funding Invoices. See Email a Funding Invoice. |
| ||||||
Inspections | An inspection from the item's view page. See Email Inspections. |
| |||||
Invoicing | Subcontractor Invoices. See Forward a Subcontractor Invoice by Email. |
| |||||
Meetings | A meeting from the item's view page. See Email a Meeting. |
| |||||
Observations | An observation from the view page. See Email Observations. |
| |||||
Photos | A photo from the item's view page. See Email Photos (Outbound) |
| |||||
Prime Contracts | Prime Contracts. See Email a Prime Contract. |
| |||||
Potential Change Orders. See Email a Potential Change Order for a Prime Contract. |
| ||||||
Change Order Packages. See Forward a Change Order to a Project User by Email. |
| ||||||
Owner Invoices. See Email Owner Invoices. |
| ||||||
Progress Billings | GC/Client Invoices. See Email a GC/Client Invoice from the Progress Billings Tool. |
| |||||
Subcontractor Invoices. See Forward a Subcontractor Invoice by Email from the Progress Billings Tool. |
| ||||||
Punch List | A punch list item from the item's view page. See Email Punch Items to Any User. |
| |||||
Reports | A report from the report's view page. See Share a Custom Project Report. |
| |||||
A snapshot of a report. See Distribute a Snapshot of a Custom Project Report. |
| ||||||
RFIs | An RFI from the RFIs view page. See Forward an RFI by Email. |
| |||||
Schedule | A schedule item from the item's view page. |
| |||||
Submittals | A Submittal from the submittal's view page. See Forward a Submittal by Email. |
| |||||
Transmittals | A transmittal from the transmittal's view page. See Email a Transmittal. |
|
1 The Client Contracts and Progress Billings tools are available to Procore customers in the United States who have implemented the Procore fo Specialty Contractors point-of view dictionary. To learn more, see What tool names and terms are different in Procore for general contractors, owners, and specialty contractors?
2 The Funding tool is available to Procore customers in the United States who have implemented the Procore fo Owners point-of view dictionary. To learn more, What tool names and terms are different in Procore for general contractors, owners, and specialty contractors?