Approve Budget Changes
Phased ReleaseThe new Budget Changes feature is designed to replace the existing budget modifications feature. Once you migrate to Budget Changes, you will no longer have access to the budget modifications feature. If you have any questions before your company starts the migration, contact your Procore point of contact. To learn more about the timeline for migration, see: Common Questions.
The new Budget Changes feature is designed to replace the existing budget modifications feature. Once you migrate to Budget Changes, you will no longer have access to the budget modifications feature. If you have any questions before your company starts the migration, contact your Procore point of contact. To learn more about the timeline for migration, see: Common Questions.
Objective
To approve budget changes using the project's Budget tool.
Background
If your Procore user account has been granted the required user permissions on the project's Budget tool, you can approve budget changes. To do this, simply change its status in the budget change page.
Things to Consider
Required User Permissions:
'Admin' level permissions on the project's Budget tool.
OR'Read Only' or 'Standard' level permissions on the project's Budget tool with the 'Create, edit, and delete Budget Changes' granular permission enabled on your permissions template.
Additional Information:
Procore recommends that your company (or each project team) develop a policy for managing budget changes in your environment.
Budget changes are supported by Procore's Company level Workflows tool.
Limitations:
Budget changes do NOT automatically populate GC/Client invoices, funding invoices, or owner invoices.
If a custom workflow has been applied to the project, you will NOT be able to manually edit the budget change status.
For companies using the
ERP Integrations tool: Show/HideOnly 'Approved' budget changes can be sent to Procore + ERP Integrations.
Budget changes can be retrieved from Procore + ERP Integrations if they have not yet been synced.
Budget changes cannot be edited or deleted once synced with the integrated ERP system.
Prerequisites
Steps
Navigate to the project's Budget tool.
Click the Budget Changes tab.
Locate the budget change to approve. Then click its Budget Change # link.
In the 'General Information' section, click Edit.
Review the budget change and all adjustments.
TipNeed to make an update before approving the budget change? To learn about the different fields and your options, see Create Budget Changes and Edit Budget Changes.
In the 'General Information' area, select 'Approved' from the Status drop-down list.
Click Save.