Import Procore Time Entries into QuickBooks® Desktop

Objective

To import your Procore time entries into QuickBooks® Desktop.

Background

If your company processes its payroll using QuickBooks® Desktop, you can transfer the time entries from Procore's Company level Timesheets tool using a simple file export process. However, before you can start that data transfer, you must complete some set up steps:

  • Export a preformatted Intuit Interchange Format (IIF) file from the QuickBooks® Desktop system where you intend to transfer your Procore data.

  • Configure the Timesheets tool's payroll settings for QuickBooks® Desktop.

  • Import the IIF file from QuickBooks® Desktop into Procore's Company level Timesheets tool.

Things to Consider

  • Required User Permissions:

    • Administrator permissions to QuickBooks® Desktop

  • Supported Versions:

    • QuickBooks® Desktop 2021 or earlier

    • QuickBooks® Desktop 2022 with QuickBooks® Time

    • QuickBooks® Desktop 2022 or after

  • Additional Information:

    • The same steps are used if you are using QuickBooks® Desktop (2021 or earlier) or QuickBooks® Desktop (2022) with QuickBooks® Time. However, if you are using QuickBooks® Desktop (2022) without QuickBooks® Time, you will follow different steps.

Prerequisites

  1. Review the process at Transfer Procore Time Entries to QuickBooks® Desktop.

  2. Complete the steps in Export a Timer List as an IIF file from QuickBooks® Desktop.

  3. Follow the steps in Configure the Company Timesheets Payroll Settings.

  4. Complete the steps in Export Time Entries from Procore to Import into QuickBooks® Desktop.

Steps

QuickBooks® Desktop (2022 or after)

  1. Log in to QuickBooks® Desktop as the Admin in Single User mode.

  2. Click File.

  3. Click Utilities.

  4. Click Import.

  5. Click IIF Files.

  6. Click Import it for me. I'll fix it later.
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  7. Select your IIF file.

  8. Click Open.

  9. Verify the data is correct in QuickBooks® Desktop.

QuickBooks® Desktop with QuickBooks® Time (2021 or earlier)

  1. Log in to QuickBooks® Desktop Desktop as the Admin in Single User mode.

  2. Click File.

  3. Click Utilities.

  4. Click Import.

  5. Click Timer Activities.

  6. In the 'Import Activities from Timer' window, click OK.

  7. Select your IIF file.
    Note: If you get the ‘warning’ message “This import file was created by an old version of the QuickBooks Pro Timer”, click OK to continue with the import process.

  8. Click Open.

  9. Verify the data is correct in QuickBooks® Desktop.
    Note: To see more information on an item, select an item and click View Report.

See Also