View Payment Requirements

  • Open the Payment Readiness Panel

  • About the Overview Tab

  • About the Holds Tab

Open the Payment Readiness Panel

  1. Navigate to the Company level Payments tool.
    The Subcontractor Invoices tab is active by default.

  2. In the Subcontractor Invoices table, locate the invoice.

  3. Under the Payment Readiness group, click the unit fraction link under Requirements.

    click-payment-requirements-link.png

    This opens the Payment Readiness panel on the right side of the page.

About the Overview Tab

The Overview tab of the Payment Readiness panel shows the following information.

payment-readiness-overview-view-button.png

The table below describes the elements pictured above. To learn more, see Configure Payment Requirements as a Payor.

Item

Description

Example (See Above)

Information Banner

If any holds are applied to the invoice, a YELLOW banner appears at the top of the Overview tab above the Summary. Click View Holds to jump to the Holds tab.

There are one or more holds on this invoice

Company Name

Shows the name of the 'Contract Company' on the commitment.

Earthwork Jim

Project Number

Shows the name of the Procore project associated with the invoice.

Demo Project

Invoice Link

Click the hyperlink to open the subcontractor invoice with the Invoicing tool in a separate browser window.

SC-018: Invoice #001

Requirements Complete

Displays a pie chart and unit fraction to show the number of completed payment requirements. See Manage Payment Requirements as a Payor.

5/10 Requirements Complete Note: The numerator (5) indicates that five requirements are complete. The denominator (10) corresponds to the total number of requirements. To learn more, see View the Invoice Details below.

Total

The total amount, including retainage (if any), for the invoice.

$4,5000.00

Invoice Status

Shows the invoice's current status. See What are the default statuses for Procore invoices?

Revise and Resubmit

Payment Status

Shows the payment status of the invoice: Paid or Unpaid.

Unpaid

Billing Period

Shows the billing period for the invoice. See Create Automatic Billing Periods or Create Manual Billing Periods.

12/01/21 - 12/31/21

Requirements

Displays the tracking requirements and status of your company's subcontractor invoices. This helps your team determine payment readiness on invoices. To configure the tracking requirements, see Configure Payment Requirements as a Payor.

View Payment Requirements

View

Click this button to perform requirement-specific actions:

Commitments

Invoice

  • Change Orders Executed. Open the Change Orders tab of the commitment to view or edit the executed status of the change order. See Edit a Change Order.

  • Invoice Approved. Open the subcontractor invoice with the Invoicing tool in a separate browser window to edit its status in the General Information tab. See Edit the General Information Card of an Invoice.

  • Owner Funding Received. Open the Payments Received tab in the prime contract to add an owner invoice payment to the Payments Received list. See Create a Payment Received for a Prime Contract

  • Synced to ERP. Open the General tab of the commitment to check the sync status of the commitment. See What do the ERP icons mean? This option only appears for companies syncing Procore data with an integrated ERP system.

Configure Payment Requirements as a Payor

Visible to Payors: View, Request, or Manage

Click the available button to perform requirement-specific actions:

Lien Waivers

  • View. Click to open the signed lien waiver in separate browser window.

  • Request. Click to open the 'Send Request to Unlock Waiver?' prompt. Then click Send Request to send the invoice contact(s) for the invoice a request to unlock the signed lien waiver.

  • Manage. Click to jump to the Lien Rights tab of the subcontractor invoice to upload or approve waivers.

Send a Request to Unlock a Signed Unconditional Lien Waiver

Visible to Payees: View, Unlock, or Manage

Click the available button to perform requirement-specific actions:

Lien Waivers

  • View. Click to open the signed lien waiver in separate browser window.

  • Unlock. Click this button to unlock a signed unconditional lien waiver.

  • Manage. Click to jump to the Lien Rights tab of the subcontractor invoice to manage lien waivers.

Unlock a Signed Unconditional Lien Waiver as an Invoice Contact

About the Holds Tab

The Holds tab shows the following information.

payment-requirements-holds.png

The table below describes the features in the Holds tab. To learn more, see Manage Payment Holds as a Payor.

Label

Element

Description

Status

Icon

  • A YELLOW caution icon indicates a manual hold has been applied to the invoice.

  • A GREEN checkmark indicates a manual hold has been released.

  • No mark indicates a manual hold has not been placed on the invoice.

Create Hold

Button

Click this button to create a new hold.

Release

Button

Click this button to release an existing hold.

Edit

Button

Click this button to modify an existing hold.

Created By

Field

Shows the name of the user who created the hold.

Last Modified By

Field

Shows the name of the user who last updated the hold.

Description

Text

Shows any information entered by the person who created or edited the hold.

Attachments

File

Shows any attachments added to the hold. Click the file link to download a copy of the file(s).

Configure Company Requirements
About the Subcontractor Invoices Tab